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“Meetings dominate life in all businesses. According to survey done, 37% of employee time is spent in meetings.”
- National Statistics Council, USA

Meetings are key tool in the successful management of business activities.  It plays a very important part in the affairs of most businesses and most managers have to plan and chair meetings.  However, unless a meeting is carefully planned and effectively run, it is unlikely to achieve its objectives and it will waste hours of time and efforts.  This 1-day training program emphasize the principles and best practices of effective meetings that will encourage participants to prepare, manage and control their own business meetings to get the desired results.

This workshop gives participants the combination of a clear process, tools and techniques for leading and participating in productive meetings that they can use immediately. It will help to turn the group’s understanding into a shared commitment and they will leave with a determination to take control of the meetings they lead and to improve the meetings they attend.


At the end of the workshop, participants will be able to:

  • Describe the purpose, benefits and method of effective meetings
  • Prepare, conduct and conclude a meeting effectively
  • Experiment leading and/or participating in a productive meeting.
  • Use the strategies for both leading and attending more productive meetings
  • Use various checklists and techniques for effective meetings


To maximum learning impact and retention, this workshop uses the following methods:

  • Workshop style - - where participants are practicing it hands-on
  • Exercises and Role-play
  • Lectures & Small Group discussions.
course contents:


  • Why Meetings?
  • Problems with existing meetings
  • When is a Meeting effective?
  • Effective meeting model
  • Types of Meetings

Planning Meetings

  • Who should attend the meeting?
  • Ground rules - - their purpose and how to use them
  • Roles and Responsibilities: Facilitator, Timekeeper, Recorder
  • Responsibility Checklist: Before/During/After Meeting
  • Agenda: Planning it & making it informative
  • Rules for creating agendas
  • Exercise: Experience preparing for an actual meeting.

Conducting Meetings:

  • Process Meeting process
  • Mission Meeting process
  • Recording Group Memory
  • Facilitation and active participation
  • Keeping the meeting on schedule adn agenda focused - - avoiding digression
  • Exercise: Get ideas from the group to improve meetings.

Concluding Meetings:

  • Reviewing and reinforcing key points and decisions
  • ARs, Owner, Dateline
  • Guidelines in publishing Minutes and Follow-up
  • Exercise: Action plan - - wrap up session.
who should attend:
  • This course is for those people who often lead and participate in meetings in their job.
    - Managers, Section Heads, Executives, Project Team Leaders, Engineers and Supervisors
administrative details :
Duration : 1 day
Time : 9.00am - 5.00pm
Venue : In-house or public program
Language medium : English
Trainer :
Nelson Kok (please click here to see trainer's profile)
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